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Use Shortcut keys in tally erp 9 and save your time.

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Shortcut keys helps in executing computer program’s commands easily and quickly. Normally a shortcut keys are the assigned with Alt keys,Ctrl Keys Shift Keys in conjunction with any other key on a computer keyboard. Tally erp 9 is one of the top accounting software developed with shortcut keys for almost all functions or commands. In the initial stage of tally software, the software was developed For DOS operating system that can be accessed with keyboards only. That system is developed with windows os, Now tally can be accessed using both keyboards and mouse.

By using Keyboard shortcuts tally erp 9 is operated with lightening speed.Here are the list of all tally erp 9 shortcuts for , easy navigation, data entry and reporting.

shortcut key using CTRL key

 

Tally ERP 9 Short-cut Function keys combination.

Key Functionality Available screens
F1 To select a company Multiple Company can be opened in tally erp 9, This Keys is available at all masters menu screen
F1 To select the Accounting Voucher This key is active when you are in any of the inventory /payroll/order voucher screen.
ALT+F1

 

 

(ALT+F1)

To select the Inventory Voucher Will active only when you are in any of the Payroll/Order/ Voucher creation and alteration screen .

 

In almost all the Reports, This will give you additional details of every report like narration display , Ledger wise breakup etc.

To view the detailed or condensed report
(CTRL + F1) To open Payroll Vouchers to alter This shortcut key is available when you are in accounting./inventory and order vouchers.
F2 To change the current date This is available in all voucher entry screens.
To select company inventory features To get inventory features from F11 Feature> F2 Inventory Features.
F3 To select the company All screens of tally, will active only when you have loaded more than one company.This will help you to change between company for the same reports.
To select Company Statutory & Taxation features This is the secondary menu of F11 features of company. You can activate  the statutory & taxation options.

F11 Features> F3 Statutory & taxation

F4 To open Contra voucher You can use this shortcut key to access contra voucher from any voucher.
F5 To open Payment voucher You can use this shortcut key to access Payment voucher from any voucher.
F6 To open Receipt voucher You can use this shortcut key to access Receipt voucher from any voucher.
F7 To open  Journal voucher You can use this shortcut key to access Journal voucher from any voucher.
F8 To open Sales voucher You can use this shortcut key to access Sales voucher from any voucher.
(CTRL+F8) To open Credit Note voucher You can use this shortcut key to access Credit Note voucher from any voucher.
F9 To open Purchase voucher You can use this shortcut key to access Purchase voucher from any voucher.
(CTRL+F9) To open Debit Note voucher You can use this shortcut key to access Debit Note from any voucher.
F10 To open Reversing Journal voucher You can use this shortcut key to access Reversing journal from any voucher.
(Ctrl + F10) To open Memorandum voucher You can use this shortcut key to access Memorandum voucher  from any voucher.
F11 To select the Functions and Features screen At almost all screens in TALLY.ERP 9
F12 To open  Configure screen At almost all screens in TALLY.ERP 9

Tally ERP 9 Short-cut special keys combination

These are most important short cut keys to speed up the work in tally. Duplication of a voucher is one of the most used shortcut key in this section. and ALT+C is used to create secondary ledger creation while you are working with tally.

Key Functionality Available screens
ALT + 2 To Duplicate a voucher You can duplicate a voucher using this shortcut by placing the cursor on the voucher line from day book ,ledgers etc.
ALT + A To Add a voucher This will allows you to add a voucher after the voucher on which you have placed the cursor. This can be done from day book or a ledger.
ALT + C Create a Master which has not been already created during an entry in tally. In the voucher entry screen, if the master is not already created, you can do this with this shortcut key, after creating the master, the screen will back to the voucher entry screen.
ALT+C To calculate an amount when you are in the amount field of any voucher. In the amount field of any voucher entry screen, just press ALT+C ,The screen will take you to calculator, after calculating it will take the result to the amount field of any voucher entry screen.
ALT + D To delete a voucher & delete a master. You can use this shortcut keys from any master /ledger alteration screen. or list of ledgers Display>List of ledgers.
ALT + E To export the report in ASCII, Excel, HTML JPEG,PDF and XML format In all reports, list of ledgers, vouchers, export feature is available.
ALT + I To insert a voucher above the line of vouchers This will insert a voucher just above the line where you placed the cursor in a ledger report, sales register, day book etc.
ALT+I To toggle between Item  Invoice and Accounting invoice , This option is available in sales voucher ,purchase voucher, debit note & credit note in tally erp 9.
ALT + G To select the Language Configuration, You can select the language of your tally software here.  You can use some selected local language here. This option is available in all master creation & report screens. But cannot find active in voucher entry screen.
ALT + K To select the Keyboard Configuration , You can select the typing language in the typing field. This option is available in almost all screens of the tally erp 9.
ALT + O To upload the report at your website, You can publish the documents in html,jpeg,pdf,ASCII,Excel & XML. This option is available in almost all reports of tally.
ALT + M To Email the report in pdf,jpeg,excel, XML,ASCII. Email option available in all reports and voucher entry screen.
ALT + N To view the report in automatic columns, These columns are predefined based on time. This option is available in almost all reports where columns can be put.
ALT + P To print the report, Vouchers Print option is available in all reports and vouchers to print invoices.
ALT + R To repeat the narration in different voucher type This is available at all vouchers, This will repeat the narration previously typed will repeat in the current voucher.
CTRL + U To bring back all line you removed using ALT + R in a report. This is available at all report screens of tally erp 9.
ALT + U To retrieve the last line which is deleted using Alt + R This is a available at all reports of tally
ALT+ V To bring Stock Journal screen from invoice quantity field. At Invoice screen > Quantity Field > Press Alt + V to select the Stock Journal.
ALT + X To cancel a voucher in Day Book/List of Vouchers The cancellation of shortcut key works in all ledgers, day book,in voucher alteration screen.
CTRL + A To save a data entry form or voucher as it is This is available at all data entry forms like vouchers, supplementary screens except where a specific detail has to be given before accepting
CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + ALT + B Tally erp 9 version checking At all screens of tally erp 9.

 

CTRL + C To select the Cost Centres creation screen This option is  available during  Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration.
CTRL + G To select the Group creation screen At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + H To access support center This will available at all tally screens. You can get quick support by logging in to using tally.net id and password.
CTRL + I To select the Stock Items creation screen At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
Ctrl + Alt + I To import statutory masters At all menu screens
CTRL + K To Login as Remote Tally.NET User  you can login and access data from any location At Almost all screens in TALLY.ERP 9
CTRL + L To create ledger during other masters creation. At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL+L To mark a Voucher as Optional,This will work as a switcher between regular and optional voucher At accounting, inventory,order ,payroll voucher creation and alteration screens.
CTRL + O To select the Godowns or to create godowns during inventory master creation and alteration screens. Available at inventory master creations alterations like stock group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
CTRL + Q To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it. Almost all voucher entry screens.
CTRL + R To repeat narration in the same voucher type, For example if you are entering receipt voucher , if used this key, the last At the narration field of any voucher entry form.
CTRL + Alt + R Rewrite data for a Company, This will help to rewrite the data’s into the computer disk. This will solve many issues, but take a backup before initiation. From the Gateway of Tally screen.
CTRL + S Allows you to alter Stock Item master At Stock Voucher Report and Godown Voucher Report
CTRL + U To select the Units, or help you to create a stock during other  inventory master creation. At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
CTRL + V To select the Voucher Types At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + V To toggle between Invoice and Voucher mode sales , purchase and return entry This will available at sales voucher, purchase voucher, debit note voucher, credit note voucher.
CTRL + K To login to Control Center At almost all screens of TALLY.ERP 9
CTRL + H To access support center, where you can directly ask questions and solutions for the issues related to tally software. You can use this help shortcut at any area of tally.
Alt + Enter To view the Voucher display, you can just view ,no modification is allowed here. At Day Book and almost all Voucher Reports
Alt + S To view Stock Query report, which gives you full details of a particular stock item. In all vouchers with inventory, exception cases are Contra, Reversing Journal, Memorandum and Physical Stock  Voucher
Alt + Z To zoom in to the print preview to 100% screen At all print preview screens that appear on pressing Alt+P with the option I: With Previewenabled
+ To zoom in to the print preview At all print preview screens that appear after pressing Alt+Z or clicking on Zoom
To zoom out of the print preview At all print preview screens that appear after pressing Alt+Z or clicking on Zoom
+ To Move to the next day in day book At Display>Day book
To move onto the previous day day book At day book report.
CTRL + Scroll wheel (Mouse Wheel) To zoom in to the print preview At all print preview screens that appear after pressing Alt+Z or clicking on Zoom
SHIFT + Scroll wheel (Mouse Wheel) To scroll horizontally – left to right or right to left At all print preview screens that appear after pressing Alt+Z or clicking on Zoom
SHIFT + Right or Left arrow To scroll horizontally – left to right or right to left At all print preview screens that appear after pressing Alt+Z or clicking on Zoom
ALT + H To access context sensitive help, This will open your browser and take you to online help.tallysolutions.com At all screens of Tally.ERP 9
CTRL + ALT + H To access Add-on help, if available At all screens of Tally.ERP 9

Tally ERP 9 Key board short-cut – special function keys

Key Functionality Available screens
ALT + F1 To close  or shut a  company, the list of opened company will open.select the one you need to shut. This is available at gateway of tally
ALT +F1 To get the report with some additional details on the screen. At all report screens of tally.
SHIFT+ENTER To explode a line into its details At almost all report screens in TALLY.ERP 9
ALT + F2 To change the period of the company and change the period of a report. At gateway of tally, all menu & all reports.
ALT + F3 To select the company info menu, for company alteration,backup & restore etc. At Gateway of Tally screen
ALT + F4 To open the Purchase Order Voucher Type At Accounting / Inventory/order /payroll Voucher creation and alteration screens
ALT + F5 To open the Sales Order Voucher Type At Accounting / Inventory/order/payroll Voucher creation and alteration screens
ALT +F5 To view monthly and quarterly report,To view this in ledger, F7 for monthly breakup. Now use ALT+F5 to get monthly & quarterly breakup. In reports like, ledger, trial balance etc.
ALT + F6 To open the Rejection Out Voucher Type At Accounting / Inventory/payroll.order Voucher creation and alteration screens
ALT + F7 To open the Stock Journal Voucher Type At Accounting / Inventory/Payroll/order Voucher creation and alteration screens
ALT+F7 To accept all the Audit lists At Tally Audit Listing screen
ALT + F8 To open the Delivery Note Voucher Type At Accounting / Inventory/order/payroll  Voucher creation and alteration screens
ALT +F8 To view the Columnar report from tally reports like ledger report At Ledger Voucher screen
ALT + F9 To open the Receipt Note Voucher Type At Accounting / Inventory/order/payroll Voucher creation and alteration screens
ALT + F10 To open the Physical Stock Voucher Type At Accounting / Inventory Voucher creation and alteration screens
ALT + F12 To filter the information based on monetary value, or to create a range information report. At almost all report screens
CTRL + F1 To open payroll vouchers At the Accounting/Inventory /order Voucher creation or alteration screen
CTRL + ALT + F12 Advanced Configuration At Gateway of Tally
SPACE To select the line to delete/hide from the list type reports like ledger report, stock summary etc. At almost all report screens
CTRL + SPACE To select all the line at one instance to delete/hide, Equal to select all command. At almost all report screens
CTRL + ALT+ A To select all the line at one instance to delete/hide, similar action of above, can use both the shortcuts for same action. At almost all report screens

Tally ERP 9 short-cut keys for Navigation

Navigation is important. You never need to touch the mouse if tally  is properly learned with navigational shortcut keys. Learn all of those here.

 

Key Functionality Available screens
PgUp Display previously entered  voucher during voucher entry/alter. This can be  and cannot be  similar voucher you are in now. You can view a single day’s voucher only. At voucher entry and alteration screens
PgDn Display next voucher during voucher entry/alter. To view the next day voucher you have to change the date of voucher. At voucher entry and alteration screens
ENTER To accept anything you type into a field. and to come to the next field of data entry during any operation like voucher entry. Only in the voucher entry screen or data entry screens.
ENTER To accept a voucher or master .This will work when you want to save anything into tally database. The final action is accept and save. Tally will ask confirmation and another Enter key will save the data. At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)
ENTER To get a report with further details of an item in a report, or drill down a report item. In all reports
ESC To remove what you typed into a field At almost all screens in TALLY.ERP 9
ESC To come out of a screen From any report, voucher entry screens etc.
ESC To indicate you do not want to accept a voucher or master Suppose, you are entering a voucher and about to save, tally asks your permission Accept or Not. If you do not want to save press ESC to discard.
SHIFT + ENTER Collapse next level details, For example if you hit this key at Current asset of trial balance, this will show all CA placed under it. For example Sundry debtor. Use this key again on SD. You will get the details of all sundry debtors. At Voucher Register screen and Trial Balance report
SHIFT + ENTER To explode a line to display the line item in detail. In all reports.
CTRL + ENTER To alter a master while making an entry or viewing a report. If you entering a sales invoice, during the process noticed that tax rate is not set for an item. Just place the cursor on it and HIT Ctrl+enter Key, the item alteration screen will appear, make changes and save.You will back to the same voucher entry screen and continue the work without any hindrance. At voucher entry and alteration screens

Shortcut Keys For Voucher Types

For quick access of voucher screen, Tally gives you short-cut keys for all accounting  voucher types  like sales,purchase,payment,receipt and Inventory voucher types like sales order purchase order, rejection in & rejection out vouchers.Here is the list.

Voucher Type Shortcut Keys
Inventory Vouchers
Sales Order (Alt+F5)
Purchase order (Alt+F4)
Receipt Note (Alt+F9)
Delivery Note (Alt+F8)
Rejection in (Ctrl+F6)
Rejection out (Alt+F6)
Stock Journal (Alt+F7)
Physical Stock voucher (Alt+F10)
 Accounting Vouchers
Contra Entry  (F4)
Payment Entry (F5)
Receipt Entry (F6)
Journal Entry (F7)
Sales Entry (F8)
Purchase (F9)
Debit Note (Ctrl+F9)
Credit Note (Ctrl+F8)
Reversing Journal (F10)
Memorandum Voucher (Ctrl+F10)

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