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How to create GST sales voucher & invoice in tally erp 9

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After Activation of GST  & Tax rate & HSN /SAC setup ;let’s learn  How to enter GST sales voucher in tally erp 9. GST sale entry includes  GST local sale billingGST Inter state sale billing. and how to print GST sale invoice or sale bill.

GST rules comprise two types of Invoices.

  1. Tax Invoice :  Tax invoice under GST is an invoice issued by a registered person at the time of removal of goods or in case of movement of goods. or at the time of delivery or making it available to recipient in any other case.( Where there is no movement of goods involved and In case of Service). GST Act also makes it mandatory that any registered person buying goods or servicesfrom unregistered person shall issue a payment voucher as well as a tax invoice.
  2. Bill of Supply  : A registered person selling exempted goods  and services( GST rate zero) or availing composition scheme shall issue Bill of Supply.

Learn More About :  Sale Voucher Entry

What is Local sale (intra state) and Interstate sale?

Local sale : Local sale or intra-state sale is where the seller is registered and place of supply of goods are in same state . Local sale attract taxes CGST & SGST . CGST shall be deposited to central government and SGST shall be deposited to state government.

Interstate Sale :  A sale is called interstate when the location of supply and place of delivery is in different states. This types of sale attract tax called IGST. This tax revenue is shared by both state government and Central government.

How to enter Local Sale entry under GST ?

Before we start, GST Tax rate and HSN codes can be set at various levels of tally erp 9.


  1. If you have the same HSN or SAC and tax rate for all the goods and services, then all you need to do is simply set these values at the Company level once and it is done.
  2. If a specific group of items attract a rate different from the one specified at company level then you can also configure the HSN/SAC at the Stock Group level. The rate specified at the group level is applicable to all the items in that group.
  3. If just a few items in a stock group attract a different rate, then set up rates and HSN/SAC at the stock item level for those stock items. This will override the rates specified at the stock group level.
  4. If you would like to apply the same HSN/SAC and tax rate for different type of transactions, you can specify HSN/SAC and rate at ledger group level for Sales, Purchase, Expense and Income groups.
  5. For specific scenarios like transfer of exempt goods to branches within the state, you may want to change the tax applicability in a transaction to exempt type. Then you can configure these details at ledger level. Or when you want to segregate sales or purchase of items or services for types of transactions. Using the same set of items and ledgers, you can modify the Nature of Transaction at the transaction level.


In below example we are setting up gst rate at stock item level  assuming few items in a stock group attract different tax rate & hsn.

On 01-01-2018 ; ABC Ltd Sold 100 Pieces of  Wrist Watches @ Rs 1200 ( HSN :9102) GST Rate : 18 %  to Time Center . Both ABC Ltd &  Time centre are in same state.

We can begins with scratch,

At the time of company creation make sure that you have selected the right state

Now we need to activate GST in tally to do this go to

  • Gateway of Tally > F11 Features > F3 Statutory
  • Enable Goods & Service tax (GST) :Yes
  • Set Alter GST Details : Yes , Enter state registration type GSTIN/UIN  etc.

And save the screen.

Learn More about : How to activate GST in tally erp 9

Creation of Ledgers for GST Sales entry

We should create the following ledgers to enter GST sales voucher

  1. Sales Ledger     (Sales Account)
  2. Party Ledger    ( Sundry Debtors)
  3. CGST Ledger    ( Duties & taxes )
  4. SGST Ledger    ( Duties & taxes)

Creating sales ledger for GST

Lets name it Local sale go to

Here is how to create gst sale ledger

The sales ledger creation screen is as shown in the below images.

sales ledger creation

Press enter & save the screen.

Party ledger sundry debtor ledger creation for GST sale voucher

  • Name : Time Center

Here is how to create party ledger for gst

Now press enter and save all screens.

create party ledger for gst

GST tax ledger creation CGST & SGST

In local sale seller has to collect CGST ( Central Goods & Service Tax ) and SGST (State Goods and Service Tax ).

Here is how to Create gst tax ledger

The SGST ledger creation screen looks like this.

sgst ledger creation

Now Creating Central tax CGST Ledger, the screen shot is below.

cgst ledger creation

Create Stock Item for GST sale entry

We are creating stock item for GST transactions. We are setting tax rate and HSN code at stock item level. If your company is dealing with multiple products with different gst rates and HSN Codes setting GST RATE &HSN /SAC  Codes at stock item level is desirable. If you are dealing a single products with same gst rate and HSN/SAC code,then set GST rate /HSN code at company level.

Here is how to Create stock item for GST

  • Name :Wrist watch
  • HSN/SAC : 9102
  • GST Rate is 18 %

The stock item creation screen will look like this.

stock item creation for gst

Press enter and save the screen.

How to Enter GST Local sale voucher ?

Now we have created all the masters required for entering GST sale voucher. Please note that the GST Voucher and auto calculation of CGST & SGST  will work only from Applicable date entered in the GST activation screen.

Let’s enter this transaction

On 01-01-2018 ; ABC Ltd Sold 100 Pieces of  Wrist Watches @ Rs 1200 ( HSN :9102) GST Rate : 18 %  to Time Center . 

  1. Go to Gateway of Tally > Accounting Voucher > F8 Sales
  2. Select the date by pressing F2 Date button.
  3. Enter Reference Number if Any.
  4. Select Party Name under Party A/c Name. Hit enter Key, Party details screen will appear, enter all the details required for delivery and transportation as shown below.

dispatch order buyer details

Press enter and save the screen to come back to sales voucher.

  • Select Sales ledger as created : ‘Local sale ‘ Press enter , A tax classification details will appear.

tax classification details

Press enter and save.

  • Select items selling : Wrist watch
  • Enter Quantity, Rate, The amount will be auto calculated, Hit enter Key twice from Amount field after selecting all items.
  • Select GST Tax ledger CGST & SGST , The tax amount automatically calculated.

gst local sale voucher

Press Enter Key and accept the voucher.

Before saving ,Lets print the GST local sale invoice/bill.

How to print GST sale Invoice/Bill?

GST law makes some fields in Invoice mandatory ,they are , Invoice Number , Date ,Name of customer,Billing Address, Shipping Address, GSTIN of Buyer and seller. Place of supply, HSN Code/SAC Code. Item details, Taxable value, discount if any, Tax Amount.

No of copies of Invoice

Three copies are required for sale of goods Original for Buyer, Duplicate for transporter and triplicate for Seller. In case of supply of service; two copies are required, Original For Service Receiver  and duplicate for Service provider.

How to Print GST invoice ?

Click on Print Button of GST sales voucher or Press Alt+P, (Access the sales voucher in alteration mode if you have already saved the voucher).

The Voucher Printing Dialogue box will appear.

gst printing dialogue box

To get more printing options Click F12 Configure button , the printing configuration screen will open in-front of you.

sales invoice printing configuration

You can see so many  GST related options in the configuration screen, If you Press F12 Configuration once again you will get more options


Activate the GSTIN , HSN/SAC ,Taxable Values,  and other options as required by GST law. Press enter and accept the screen. You will get back to printing dialogue box.

How to print multiple number of copy of GST invoice ?

In the printing dialogue box  Press Alt + C or click on copies

number of configuration

A new box will appear.

Enter Number of Copies : 3

Type of Copy : Triplicate for Goods ( Only if Transporter copy is required other wise select duplicate)  &  Duplicate for Service Invoice.

number of copies

Press enter and save the box, you will again return back to Print dialogue box ,Now press enter ,The invoice will have printed.

printed invoice gst

How to Enter GST inter state sale voucher ?

Now let’s do an interstate sale entry with an example.

On 01-01-2018 ABC Ltd  ( Kerala) Sold 1000 Kg Aluminium wire  ( HSN-7605 – GST Rate 18 %) @ Rs  150 /KG  to  Sree Murugan  Metal ( Tamil Nadu ).

To do this entry you have to create the following Ledgers & Stock items.

  1. Sales Ledger     (Sales Account)
  2. Sree Murugan Metals Ledger    ( Sundry Debtors) Location should be Tamil
  3. IGST Ledger    ( Duties & taxes ) Integrated tax ledger. Here is the screen shot of all three ledgers required.

Interstate sale ledger

ledger for interstate sale

Murugan metal

While creating party ledger, you should enter the right state in the Mailing details. and enter the Party GSTIN in GST details.

Inter state party details

IGST Ledger

For interstate sale Integrated tax IGST is applicable which will be shared among state and central government. Let’s see how to create integrated sale ledger.igst ledger

Create Stock item & Unit

Here is the unit creation screen shot

unit creation

Stock Item creation for IGST Sale

stock item creation screen

How to enter Interstate sale voucher ?

All masters are ready now, let’s enter this interstate sale transaction into tally. to do this

Go to Gateway of Tally> Accounting Vouchers > F8 Sales 

Enter the following details

Ref Number if any

Party A/c Name : Murugan Metals ,press enter key enter despatch details ,order details and buyer details in supplementary screen.

Sales Ledger :  Interstate Sale (Select the sales ledger created for interstate sale ) Press enter ,the tax classification screen will appear.

tax classification details

Select Interstate Sale Taxable

Name of Item : Aluminium Wire, enter quantity rate

In the next line select IGST ledger, the tax will be calculated automatically.

interstate ale voucher

Press enter & save the screen.

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